Manage your employees all in one place

Control the chaos! Manage all of your sensitive employee records in one secure scalable HR platform. Stay compliant and keep your team in synch with a suite of HR tools at your disposal.

employee database software for Human Resources teams

Thanks to the single, secure employee database software solution, tracking employee records has never been easier. You have full control over all of your key data in one place, accessible from anywhere. Worknice moves your HR database away from scattered spreadsheets and paper files forever, putting organised, centralised data at your fingertips whenever you need it.

Why you will love it

Take control of your employee data

Manage all of your sensitive employee records in one organised and secure HR database.


Keep the whole team in synch

Keep your whole team feeling connected and on the same page. Never miss a birthday, work anniversary or zoom drinks!


Rapidly scale up your HR operations

Reduce admin by enabling employee self service and automating HR processes


Handle compliance with ease

Reduce risk and ensure legal compliance with simple tools to manage policies, qualifications and more. Gain access to hundreds of compliant employment contracts and policies templates.

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Take control of your employee database

Custom Roles & Permissions

Give the right people access to the right information. You can manage who sees what information so that sensitive data is shown only to those who need it. Use our standard roles or create your own custom roles and permissions.

Fully Synced with Payroll

Seamlessly onboard employees in Worknice and have their information automatically shared with Xero, making it easy to create payroll records. You’ll save time by only having to enter data once, and you can automate data synchronisation

Easily Access Employee Details

Make employee data management a breeze by storing anything and everything on employee profiles. The employee database also time-stamps records and allows you to send employee reminders. Sensitive info like salary is shared only to the right people and kept secure.

See full employee history

See an employee’s full history in one place, including role changes, salary updates and more. Worknice automatically tracks changes over time to give you the full picture of each employee's lifecycle.

Keep the whole team in synch

Find a Sense of Belonging at Company HQ

Company HQ is where everyone stays connected. Share updates, celebrate birthdays and work anniversaries or check who's on leave.

Know Who's Who with Our Dynamic Org Chart

Understanding who everyone is and what they do inside a business can be hard. Our dynamic org chart provide a complete picture of the relationships between people, teams, and departments.

Spark connections with the Employee Directory

Staff can easily find and learn about their colegoues in the employee directory. Whether it's finding the contact information for the right person in marketing or learning who else likes Crossfit.

Recognise Hard Work with Shoutouts

Embed employee recognition as part of your culture with shoutouts. Employees can recognise each other's hard work by easily tagging them in a shoutout.

Find what you’re looking for with searchable employee profiles

Give employees context to work better together. Our employee directory makes it easier than ever for them to learn about, find, and connect with each other.

Rapidly scale up your HR

Employee Self Service From Any Device

Reduce admin by allowing employees to update their details, request leave, view their leave balances, download their payslips and more from any device.

Powerful Workflows and Approvals

Workflows and approvals make sure that each stage of your process is completed at the right time by the right people. Automate leave approvals, salary changes and exits.

Automated Alerts and Reminders

No more chasing followups, simply set up automatic alerts and email reminders for key dates and activities.

A single inbox for everything HR

Worknice's centralised task management inbox, puts all your HR tasks in one place. Simply check your inbox and know that you have everything covered.

Handle compliance with ease

Access to a Template Library of 100's of fully compliant HR documents

Gain access to a library of up-to-date compliant contracts, policies and HR documents for you to use in your business to make sure your HR compliance is on top form. Backed by the experts.

Get policies accepted automatically with digital signatures

Ensure employees review and accept important policies automatically and seamlessly with digital signatures.

Keep qualifications up to date

Automatically get notified when employee visas or qualifications are about to expire, or run a report to see the expiration date of all certifications across all employees.

Access full audit trails

Instantly access a full audit log detailing every employee event, from salary changes to performance reviews, over the lifetime of the employee.

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Employee Database Features

Employee Records

Documents & e-signatures

Org charts

Employee Directory

Alerts and reminders


Centralised Task management

Employee Self Service

Custom permissions

Xero Integration

Custom fields

Workflows & Approvals

If you have the questions, we have the answers!

Like our employee database software, Worknice's free resource's are created to set HR leaders free to do great work. Discover our free HR resources now.