FAQs

• What is Employee Record Software?

  According to customer reviews, employee records software is a tool that centralises and securely stores all employee information, making it easy to manage, access and update records across the organisation.

• Why do customers use Employee Record Software?

  According to reviews on G2 and Capterra, employee record software helps companies reduce admin, keep employee information organised, improve data accuracy, and ensure compliance with employment and payroll requirements.

• What is Next-Gen Employee Record Software?

  Worknice is a Next-Gen employee records platform that brings all employee information into one unified system. It centralises records, tracks employee history over time, and connects HR processes across the organisation, creating a single, secure source of truth for people data.

• What are the core functions of employee record software?

  Employee record software helps companies store and manage employee information, track employment history and updates, control access through permissions, integrate with payroll systems, and provide a centralised, real-time view of all employee records.

• Can Worknice actually give us one place for all employee records?

  Yes. Worknice gives you one place to manage employee profiles, documents, job details, and key people data, so your team is not bouncing between spreadsheets, shared drives, and payroll systems.

• Do we have to keep updating employee details in multiple systems?

  No. Worknice helps you keep employee data aligned across your systems, so you can reduce double handling and spend less time fixing mismatched records.

• Can employees update their own details without HR losing visibility?

  es. Employees can update their details through Worknice, while HR still keeps oversight and approval control of important changes and can stay on top of what needs to be actioned.

• Can we control who sees what in an employee file?

  Yes. Worknice gives you structured access controls, so the right people can see the right information without exposing sensitive employee data too broadly.

• Can I see someone’s role, pay, and employment history in one place?

  Yes. Worknice keeps current employee information and historical changes together, so you can track things like role changes, reporting lines, compensation, and other key updates over time.

• Can we customise employee records to match how our business works?

  Yes. Worknice lets you add custom fields, build flexible data tables, and create views that match the way your team works instead of forcing everything into a rigid template.

• Will this help us move away from spreadsheets?

  Yes. Worknice is designed to replace scattered spreadsheets and disconnected employee files with a structured, searchable employee database that is easier to manage and trust.

• Can Worknice help us stay on top of licences, checks, and other compliance records?

  Yes. Worknice helps you keep required employee records organised and visible, so it is easier to see what is current, what is missing, and what needs follow-up.

• Does Worknice include an employee directory and org chart that stays up to date?

  Yes. Worknice gives you a live employee directory and org chart experience, so your team can quickly understand who is who, where people sit, and how the organisation connects.

• Is it hard to migrate employee data into Worknice?

  No. Worknice is built to help teams move away from messy spreadsheets and legacy records into a more structured employee database, without making the process feel like a full rebuild.